Following the 4 January 2021 announcement by the First Minister that introduced further ‘stay at home’ restrictions, our offices remain closed to the public until further notice to help prevent the spread of the virus.
Unfortunately, these new controls mean that we have to restrict our repairs and maintenance services to emergency repairs only. You can still report repairs to us in the meantime and we will get to these when restrictions are removed.
When you call us about your repair, we will ask you questions about your current situation and whether you are self-isolating so we can understand how best to protect you and your family, as well as the member of staff that attends your home.
Please be patient with us while we ask these questions. These are required to protect the health and wellbeing of you, our staff and our contractors, which is essential in allowing us to maintain services.
As well as this our contractor will:
• Ask you some further questions when they call you to arrange access
• Ask you some further questions when at the front door of your property
• Wear appropriate PPE such as a face mask and gloves before entering your home
• Ask you to stay in another room while they carry out the repair to ensure appropriate social distancing is adhered to
• Ask you if they can wash their hands before and after the visit
We kindly ask you to minimise interaction with our tradespeople as they carry out your repair. It is imperative that you stay in another room while they are in your home. All tradespeople will show you identification when they arrive at your home. When the works are complete, the tradespeople will advise you that they have finished and will see themselves out. By following these steps, we believe that we are minimising the risk of infection but still maintaining an emergency service.
Please call 01555 665316 and select option 1, to tell us that your repair is complete and that the tradesperson has now left your home.
We will be reviewing our working practices on a daily basis, in line with the latest government guidance, so the best way to keep up to date with us is to use the following means:
t: 01555 665316
Or check our Facebook page: clydesdalehousingassociation
We want to make sure that repairs are accurately diagnosed and fixed, first time. So when Tenants contact us to report a repair we will have some questions to ask that will help us instruct our contractor accurately on the work required. We organise repairs into three “urgency indicators” that help us prioritise jobs:
1 EMERGENCY – work to protect safety or health that cannot wait.
Complete, or make safe within 5 hours.
2 URGENT – work that needs done quickly but does not have a safety or health priority.
Complete within 48 hours.
3 ROUTINE – all other work.
Complete within seven working days.
When a Tenant reports a repair we will normally pass it straight onto our contractor who will then contact the Tenant within 24 hours to arrange a day to carry out the job (except for Emergency jobs – Tenants are required to wait in for the contractor to arrive for these). We may have to inspect some jobs before we instruct the contractor and we will tell the Tenant this either when they report the repair or shortly afterwards. Our contractor will send a text reminder to the Tenant the day before the agreed date for carrying out the job. Please note that failure by the Tenant to provide access may result in the repair being cancelled and the Tenant being charged for abortive costs.
We will inspect at least 10% of completed jobs in order to monitor the quality of work completed by our contractors.
Request a Repair
Tenants can report a repair using any one of the methods below. Please check the Landlord and Tenant Responsibilities page in this section before you report the repair – just to make sure that the repair is our responsibility.
Right to Repair
This right entitles tenants to have some repairs carried out by the Association within certain timescales. Failure by the Association to meet these timescales activates the tenant’s right to bring in another contractor to complete the work at the Association’s cost. These are called “qualifying repairs” and are explained in the Right to Repair Leaflet which you can download opposite – tenants can find a more detailed explanation of these in their Tenant Handbook.
Unfortunately, given the current ‘STAY AT HOME’ restrictions, we have found it necessary to suspend the Right to Repair Scheme until restrictions are removed. We apologise for any inconvenience this causes.
Landlord & Tenant Responsibilities
This page explains what repairs tenants can expect from us and what we expect of tenants.
Our Responsibilities: As a landlord, we are responsible for repairing and maintaining the following items:
|Internal Repairs||External Repairs|
|Floor structure, doors, door frames, internal staircases, landings, (but not including painting and decoration).||Drains, gutters and external pipes, (however, the clearance of blockages caused by tenant negligence will be recharged to the tenant)|
|Internal walls and ceilings.||The roof|
|Basins, sinks, baths, showers, toilets flushing systems and waste pipes.||Outside walls, outside doors, window sills, window catches, sash cords, skylight cords and window frames, including external painting and decoration.|
|Radiators, boilers, pipes and hot/cold water tanks.||Chimneys, chimney stacks and flues, (but not including sweeping).|
|Electrical wiring, door entry systems, communal T.V. aerials and extractor fans, smoke and carbon monoxide alarms.||Pathways, steps or other means of access.|
|Kitchen units and sink/taps.||Boundary walls and fences.|
|Plasterwork.||Communal television aerial or dish (where relevant)|
|Making good damage caused by acts of vandalism/criminal activity provided they have been notified to the police within 24 hours of occurring, or as soon as is reasonably practicable, by you or someone acting on your behalf|
Tenant Responsibilities: Tenants are responsible for taking reasonable care of the house. This responsibility includes carrying out minor repairs and internal decoration. It also includes keeping the house in a reasonable state of cleanliness. Tenants are not, however, responsible for carrying out repairs, which are due to fair wear and tear.
|Repairs Reporting||Tenants must report to us, as soon as possible, any damage to the house/flat and common areas.|
|Emergencies||Tenants must take all reasonable steps to ensure that we are notified immediately of emergencies, including those involving the supply of water, and to ensure that, where necessary, access can be gained by our representatives. If we become aware of an emergency and you are unable to provide access to the house immediately, we may gain access to the house, using force if necessary.|
|Cold Weather||Tenants must take reasonable care to ensure that water pipes do not freeze. In the event of being absent from the property, tenants should inform us and should ensure that the internal water supply is turned off and that pipes and tanks etc. are drained.|
|Smoke and Carbon Monoxide Alarms||Tenants must regularly check that these devices are working by pressing the “Test” button and must replace batteries (if any) when required. Tenants must inform us if any of these devices are not working properly.|
|Access||Tenants must provide access to our staff and contractors to assess jobs, carry out the work and, when required, inspect the completed job. The contractor will contact the Tenant and let them know when they intend to call to carry out the repair. Tenants should provide us with a contact telephone number for this purpose.|
|Health & Safety||Tenants are not permitted to carry out repairs or decoration which may prejudice the health and safety of anyone living at or near the house, or anyone visiting the house or which will affect the fabric or structural stability of the property. Those in doubt as to what work would constitute such a risk, should contact us for further advice before commencing works.|
|Artex||The use of stippled or patterned finished ‘artex’ or similar on internal walls is not permitted. This finish is allowed on ceilings only if properly applied and with our prior written permission. We will not refuse permission unreasonably.|
|Floor Coverings||Tenants must obtain our prior written permission if they want to install laminate, parquet, ceramic tiled flooring or similar. We will not refuse permission unreasonably. We will, however, only grant permission to install these types of floor coverings if the Tenant occupies either a house or a ground floor flat.
It may be necessary to lift carpets and other floor coverings to carry out essential repairs. We shall advise Tenants before we carry out the repair if we require them to lift carpets or flooring. Please note: we will not accept responsibility for damage to carpets and flooring and will not relay/repair flooring after works have been carried out.
|Insurance Claims||We will maintain comprehensive buildings insurance for the normal perils. You must do nothing, which could jeopardise our insurance, and which might result in our insurers refusing to settle any claim completely or in part. We are not responsible for the arrangement of contents insurance cover. You are strongly recommended to insure your personal possessions against loss or damage caused by fire, flood, theft, accident etc.
Thistle Tenant Risks home contents insurance scheme is a special insurance scheme for social housing tenants living in Scotland. It is provided by Thistle Tenant Risks in conjunction with Allianz Insurance plc. Please contact Telephone: 0345 450 7286
|Garden||Where a Tenant has sole use of the garden attached to a property, they are required to keep the garden, footpaths and driveways in good and tidy order; free from weeds, litter, dog and other animal dirt.
Where you share a garden with others, you need to take your turn, as indicated by us, to do this work. Garden waste can either be disposed of using recycling bins provided by South Lanarkshire Council or through the free compostable waste uplift service – see here for details.
|Miscellaneous Repairs||Tenants are responsible for damage to glass, damage to sinks or sanitary ware, plugs or chains, internal door handles, pest control, replacing lost or broken keys and any cost incurred through forcing entry through lost keys.|
Every month we ask an independent company to survey a random sample of 40 tenants who recently used our repairs service in order to obtain feedback on how we are doing. We use this information to identify which parts of the service are successful and which parts require further improvement.
|Satisfaction with aspects of the repairs service:||2016||2014|
|% satisfied||% satisfied|
|Overall repairs service||91%||76%|
|Helpfulness of staff||96%||97%|
|System for reporting repairs||95%||93%|
|Contact from our contractor to arrange access||95%||–|
|Contractor arriving on time||95%||88%|
|Time taken to undertake repairs||91%||82%|
|Attitude of the tradesman involved||94%||94%|
|Tidiness of the contractor||95%||93%|
|Quality of the repair undertaken||89%||77%|
Planned & Cyclical Maintenance
Following the temporary suspension of this service due to Coronavirus, we are now working with contractors to develop revised programmes for restarting these contracts. We will contact all tenants affected by this and provide an update as soon as we know more details about when work will start.
We implement an ongoing programme of planned maintenance (long-term replacement of building components at, or near to, the end of their useful life) and cyclical maintenance (short-term checking, servicing or maintenance work, e.g. gutter clearing and external painting) – this ensures that the high quality of our homes is protected going into the future.
We survey the condition of a representative sample of our housing stock regularly and revise our future planned and cyclical maintenance plans on the basis of what we find during these inspections.
We write to Tenants to provide adequate notice of planned or cyclical work and to tell them what to expect from the work.
Gas Safety: We will annually inspect any gas installations in the house provided by us. We will provide the Tenant with a copy of the inspection report within 28 days of the inspection. If the inspection reveals the need for repair or replacement of any such installation, we will do so within a reasonable period. New Tenants are provided with a copy of the current inspection record at the beginning of the tenancy.
There are certain occasions where we are required to charge Tenants for repairs which are carried out. The following are examples of rechargeable repairs:
- Any accidental or wilful damage or neglect caused by a Tenant, anyone living with a tenant or an invited visitor to a Tenant’s house.
- Where a “reactive” repair becomes a rechargeable repair. For example, where a contractor reports that he considers the damage was caused by the Tenant.
- Repairs identified as being the Tenant’s responsibility during the end of tenancy visit.
- Where a Tenant has failed to provide access to a contractor.
- Damage to the property due to work carried out by the Tenant.
- Where a Tenant has carried out unauthorised alterations which require to be made good by us.
Tenants asked to pay for a repair carried out to their home will be given details of the repair and the cost. We are willing to consider a gradual payment arrangement.